Main Responsibilities:

• Provide secretarial and administrative support for GM Commercials office
• A good understanding of Divisions business activities
• Gather, compile, verify, and analyze information to use in documents such as memos, letters, reports, presentations
• Facilitate smooth communications between the GM and other executives, managers, and employees; and between the GM and external parties
• Answer or redirect routine inquiries from internal or external sources
• Handle confidential information and maintain the security of the GMs records and files
• Maintain the GM's office records; monitor and review standard expenditures to ensure that the activities of the GM office are conducted within established budgets
• Perform other administrative tasks using independent judgment
• Provide full support to Divisions department in terms of tasks related to GM Commercials office
• Manage the GMs appointments and schedules and make travel arrangements to make best use of their time
• Plan, organize, and schedule own workload so that all related assigned activities are completed accurately and on time which may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries and phone calls; drafting letters; arranging meetings; taking and distributing minutes.

Output/Deliverables

• Ensure efficient data and file management.
• Efficient and effective administrative support.
• Ensure full support to all Commercial departments in relation with GM Commercial office.
• Ensure confidentiality and accuracy.

Good problem solving & analytical skills

Good Communication sills

Good influencing skills

Secretarial skills

Self driven & Proactive

Time management skills