Objective:

Manage the administrative activities of the assigned region/domain so that administrative staff, equipment, supplies, and other resources are used effectively and economically to meet the objective of best internal customer services.

Main Responsibilities:

Manage the day-to-day operations of a variety of office administrative services to ensure that the current and future administrative needs are met efficiently, reliably, and economically in assigned region/domain.

Ensure effective & efficient management of administrative activities in assigned domain such as equipment, office supplies, inventory/assets, property maintenance, janitors, fleet & fuel, office boys, cafeteria and assist in security related matters.

Liaise with functional or operational area managers in assigned domain/region to ensure that office administration and activities are appropriate for their current and future business needs.

Plan, prioritize and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organizations resources effectively in assigned region/domain.

Manage good business relationships with external suppliers (for example, cleaning or maintenance contractors, outsourced contractor for office boys or equipment vendors) to ensure the organization receives satisfactory standards of service.

Ensure support to Admin MIS & Budgeting department for all reports & analysis of assigned region/domain related activities such as vendor costs, supplies expenditures and maintenance expenses.

Ensure Reporting and Analysis of assigned region/domain related activities such as vendor costs, supplies expenditures, & maintenance expenses.

Ensure smooth and timely processing of payments/invoicing of assigned region/ domain as per defined SOPs.

To ensure that all related documentation is complete as per defined SOP and records are properly maintained for audit purpose.

Ensure compliance of all established divisional & organizational policies & procedures.

Responsible for completion of any other assigned Admin project in respective region effectively and efficiently aiming at to protect the best interest of the organization.

Responsible for new build out projects, renovation, civil, electrical & interior design work in respective regions.

Outputs/Deliverables:

Ensure assigned tasks/projects are completed in time.

Ensure quality of assigned tasks while maintaining quantitative aspect.

Ensure effective and efficient smooth functioning of Administration in assigned domain.

Ensure documentation compliance as per approved policies & Procedures.

Ensure keep line manager informed for admin related activities in assigned domain/location.

--Excellent negotiation, influencing & communication skills

--Excellent problem solving & analytical skills

--Proactive, Self driven & team leader qualities

--Strong administrative skills

--Good Ms Office skills